Understanding the Faculty Life Cycle
- The Review Process
- Types of Approval
- The Three Year Review
- Associate Graduate Faculty Membership
- Teaching Assignments
The Review Process
- A candidate applying to teach part-time will be reviewed by Off-Campus Programs initially to determine if the candidate meets the minimum approval criteria established by the academic department. If there is a match, the candidate is referred to the academic department for approval. Candidates who do not meet requirements or who apply for a course that already has a large pool of faculty with receive a denial letter. Acceptance letters will be sent to qualified candidates along with a copy of a Master course Syllabus for each course they are permitted to teach. Approval to teach does not guarantee a teaching assignment.
- If a substantial pool of faculty exists for a course or the faculty does not meet the approval criteria as established by the on campus academic departments and/or the College of Graduate Studies a letter is sent explaining the reason they are not approved.
Types of Approval by the Academic Departments
If the candidate is a match with the criteria established by the academic department and there is a need for additional faculty, the candidate's materials will be forwarded to the appropriate academic department for review. The academic department will determine the type of approval outlined below:
- One Time Only (OTO) Approval: The instructor is approved to teach a specific course(s) One Time Only. The One Time Only (OTO) approval is designated by the department in cases where there is insufficient evidence of the Faculty’s teaching effectiveness to warrant a Regular Approval, yet there is sufficient evidence to warrant further consideration. The instructor’s End-of-Course Survey results and Course Syllabus are reviewed by the department after the course has been taught for the first time. If the department is not satisfied with the results, they may assign an OTO2 (a second One Time Only). Until the OTO review has been completed and the status of the approval is changed to Regular Approval, the instructor will not be allowed to teach the course.
- Regular Approval: Part-time temporary faculty are approved by the department to teach a specific course(s) for a period of three years without further review by the department unless a specific request is made. Instructors will be notified when materials for the three year review are to be submitted.
- Approval Denied: The department chair and/or department personnel committee determine the qualifications of the candidate do not match the approval criteria established
The Three Year Review
- Approved instructors must renew their approval status every three years after their initial approval. If additional course approvals are obtained within the three year period, efforts are made to align the approval dates. This system was instituted to assure that the qualifications of Off-Campus Programs faculty are consistent with the current campus departmental standards.
- Three year review materials will be solicited from the instructor at least 6 months prior to the expiration of their approval type, unless it has been determined that there are a sufficient number of instructors available and services are no longer needed. A Three Year Review application form and updated vita are required. End-of-course surveys and course outlines are submitted to the appropriate academic department for review along with the application http://www.cel.cmich.edu/forms/57(fillable).pdf and updated vita.
- After the review is complete you may be given a One Time Only (OTO) or a Regular Approval. An OTO may be given in a variety of circumstances, including when an instructor had previous Regular Approval for the course. In some instances, the academic departments may choose to remove approval for a particular course.
Associate Graduate Faculty Membership
- The final step in the application approval process for those instructors seeking graduate level course approval is a review by the College of Graduate Studies. All Off-Campus faculty who are approved to teach graduate level courses (500 level and above) are required to hold graduate faculty membership.
- To obtain this status they must complete the Off-Campus Program’s Application for Part-Time Temporary Faculty, obtain departmental approval and approval of the Graduate Dean.
- If the instructor disagrees with the decision of the academic department or the College of Graduate Studies, the instructor can appeal the decision by sending a cover letter and other documents for justification of the approval. These materials along with the materials previously reviewed, will be sent to the academic department or the College of Graduate Studies with the request for a re-evaluation. The instructor will be notified by letter of the decision regarding the appeal.
Teaching Assignments
- Approved faculty and the courses they are approved to teach are added to the faculty “pool”. As a teaching opportunity becomes available the faculty are contacted by the Faculty Assignment Coordinator. The number of assignments faculty receive per year is directly affected by the number of approved instructors for each course and whether an on campus faculty member has bid on the course. On campus faculty have first right of refusal to teach Off-Campus courses.
- To determine teaching assignments, the Faculty Assignment Coordinator reviews the faculty pool, the location of the course and potential “local” instructors. If a “local” instructor is unavailable, the search will be expanded to the pool of approved faculty. When a potential faculty is identified for the course, an email will be sent via the CMU email account for their availability. (Please see Global ID email and Password account section). Staffing occurs approximately 6-9 months in advance of the Fall/Spring/Summer Sessions.
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